NetSuite 2015.1 New Feature Highlights

Twice a year, NetSuite releases exciting upgrades to enhance the existing functionality or to provide new system features. The last release of 2014 delivered a completely new user interface and several changes in scripting, which were designed to improve the system usability and overall efficiency. NetSuite users turned to ERP Guru as an aid in leveraging these changes, in order to reap the benefits of the software update in real-time.

By the end of March, the NetSuite 2015.1 upgrade will be implemented for all users (see the New Release portlet of the Support tab for the exact date of your NetSuite instance). To make sure that you can get the most out of these features, ERP Guru will provide a series of health checks that are catered to your unique system. Want to know more? Talk to our experts today. In the meantime, scroll down for some exclusive 2015.1 sneak peaks!

New Email Templates

The new 2015.1 email template editor is more powerful, in both flexibility and ease of use. It allows you to create more advanced HTML email templates with a cleaner design. Note that the old email templates will no longer be editable as of 2015.2 (at the end of this year). Starting the migration to new templates as early as possible will help you save time, and avoid the hassle of re-editing all of your existing templates.

*Ask ERP Guru for a full evaluation of the email templates migration and modification.

OneWorld - Vendor Record Shared Across Multiple Subsidiaries

In 2014, users were required to create multiple records of the same vendor for multiple subsidiaries. With 2015.1, we can happily wave ‘goodbye’ to redundancy and now welcome more control to OneWorld users. More specifically, one vendor record can now contain subsidiary specific information such as credit limit, balances and unbilled orders, ensuring a more consolidated purchasing process across the subsidiaries.

*Ask ERP Guru for an analysis on how to reconcile those multiple vendor records for your OneWorld account.

Enhanced Options for Emailing Reports

Emailing scheduled reports, to multiple internal or external contacts, is a powerful functionality that companies are utilizing to ensure that everyone is on top of the latest information. Before 2015.1, HTML was the only supported email attachment option. This new functionality now supports Word, Excel, PDF and CSV, which ultimately reduces the pain of time-consuming report re-formatting, with its value-added user-friendly interface.

Easy to Use Workflow Templates

If you love the idea of capturing and automating your business process into a workflow in NetSuite, but you are not sure how to do it, you are not alone! As of 2015.1, NetSuite provides workflow templates to help users quickly learn and design workflows. The templates provided are common processes that can be leveraged as starting points to compare to your actual business process(es).

Version 2015.1 includes templates:

  • Journal Entry Approval
  • Purchase Order Approval
  • Sales Order Approval

Enhanced Advanced PDF / HTML Template Editor

The Advanced PDF / HTML template editor is no longer in beta mode, and has been upgraded to offer a sleeker and more simplified user experience. The enhanced flexibility of this new modern interface allows users to drag and drop HTML-based elements and easily edit their properties.

Prior to 2015.1, an advanced PDF/HTML template could only be associated with a custom form, and the template was used for both printed and emailed transactions. With the new release, simply select one template for printed transactions and another for emailed transactions to enjoy the flexibility of custom settings.

*Ask ERP Guru for advice on how to migrate the older templates to the new format.

Custom GL Lines Plug-In

Have you ever had this conversation?

Joe: “I would like to make some changes on the GL impact of this transaction.”
Jane: “Well…create a journal entry to reflect the accounts…”
Joe: “But…”
Jane: “I know, I know…. the journal entry doesn’t link to the original transaction and it’s hard for you to track which transaction this JE is related to…”

With 2015.1, there is no need to worry about tracking journal entries to transactions. The Custom GL Lines Plug-in allows the dynamic modification of the general ledger impact of a transaction. The custom lines created by the plug-in are linked to the original transaction, and can thus appear in reports and searches. Save yourself the headache!

*If you currently have custom G/L impacts or Journal Entries on transactions, ask ERP Guru to analyze how you could benefit from this enhancement.

More Highlights in a List

Think that’s it? NetSuite has plenty more up their sleeves with 2015.1 enhancements:

  • Procurement – RFQ: NetSuite made your procurement process more streamlined and efficient by offering the RFQ feature starting with Version 2015.1.
  • Month-End Revaluation Enhancements (OneWorld): 2015.1 provides a one-step approach to process foreign currency revaluation for multiple subsidiaries, which will save a lot of processing time when your foreign currency transaction volume is high.
  • Vendor Bill Payment Holds: This new feature will prevent accidental payment of Vendor Bills in question or dispute. Apply a payment hold to stop payments from being processed on approved vendors bills and prevent funds from inadvertently leaving the company.
  • Matrix Item Assistant for Assembly Items: With 2015.1, you can quickly and easily create Assembly items with a variety of product styles and options, without manually creating the matrix lists.
  • NetSuite for Android: NetSuite is now offering a fully-featured Android app, similar to the existing iPhone app, so that everyone can get on board.

Phoebe Zhang
Business Analyst, ERP Guru

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