July: Tips and Tricks

1 - Multiple Base Currencies

When creating a new subsidiary with the need to set up a new base currency you should do the following:

  1. Enable Multiple Currencies (Setup > Company > Enable Features)
  2. Create the desired currency (List > Accounting > Currency)
  3. Create the Subsidiary (Setup > Company > Subsidiaries)
  4. Choose your currency in the base currency field
2 - Negative Inventory and Back-Dating (Informational)

Let's say you have Product X. Let's say you make an inventory adjustment for +10 of Product X dated yyyy/mm/dd. NetSuite will allow you to make a Sales Order for quantity 10 dated prior to the adjustment, and even fulfill this Sales Order without any warning or problem. 

The effect, of course, is that prior to date yyyy/mm/dd, the inventory will be negative. It will redress itself when the inventory adjustment kicks in, however you will still have a negative inventory, and this is where a Cost of Sales Adjustment comes in. 

3 - NetSuite Password

Passwords in NetSuite are specific to an email address which can be shared across several NetSutie Instances (i.g You can log into instance one and two with the same email/password if you've been granted access).

But an email/password combination is specific to regular NetSuite Instances and to Sandbox instances. That is, for an email address that is granted access to several instances, you can change your password in a regular NetSuite instance and it will be changed in all other regular NetSutie instances; however, it will not be changed in the Sandbox instances.

That being said, there is confusion when granting access to a NetSuite instance using an existing email address. i.g. you edit an employee record in a NetSuite instance and use an email address that was already used in another NetSuite instance. When you go to the access subtab and grant a role in order to grant access (don't forget to also check the 'give access' checkbox), you get the following message if you don't type in a password:

You must provide a password to give this person access to your account.

So you need to type in a password, but it will not be used. When you save the employee record, you will get the following alert message:
That person already has established a password with NetSuite. They will need to continue to use that password to gain access.

As a side note, here's an interesting fact: valid emails for NetSuite employees ( are not accounted for in customer's licence count.

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